Requirements
Job Purpose
Responsible for accurate Indent preparation, quality and timely material receipts, storage, documentation, and supply service by maintaining optimum inventory. Narcotic drugs supply to in patients with proper documentation. Provides information to patients and all clinical department staff about medications and their use. Also receives and issues general items and consumables to departments across the hospital, and monitors consumption and reports anomalies or changes in usage pattern.
Minimum Requirements
Diploma/Graduate from an accredited pharmacy college with mandatory PCI certification.
Responsibilities
Responsible for indent preparation by checking the chemo schedule in MOSAIQ and consumption and current stock status reports.
Maintain base stock for the walk-in patients along with the scheduled patients, in coordination with nursing team and consultant.
Responsible for maintaining optimal inventory levels (below 15 days) in pharmacy.
Strictly follow the inventory management tools Viz., ABC, VED, FSN etc. and monitor inventory weekly and monthly basis.
Responsible for adhering to approved formulary. Ensure 100% Formulary compliance.
Responsible for coordinating with the physicians on the non-production, non-availability of drugs in the market and take recommendations from doctor on available substitute. In case of non-availability of substitutes, purchase locally by coordinating with reporting manager by taking necessary approval to honor 100% prescription.
Ensure stock receiving is done only after checking for the Description, Batch, Price, Expiry, Pack Size, Strength, Quality, Qty as per PO. Prepare GRN within 24 hours, with an outer limit of max 48 hours.
Physical verification of stock against system GRN is to be done within 24 hours. Responsible for getting goods receipt and goods return approvals from SCM head.
Responsible for storage of material in the designated areas while ensuring proper sanitation, temperature, light, moisture control. Segregation for FEFO, LASA, Emergency, High Risk drugs with proper labeling.
Invoice hand over to finance along with GRNs within 4 days of receiving stock with acknowledgement and maintain a copy for department documentation.
Responsible for material dispensing against prescription with proper packing and labelling as per guidelines by checking prescription date, duration, and patient name. Effective medication counseling to patients for proper & safe usage of medicines. Educate patient and family regarding usage of drugs with timings, precautions to be taken and possible side effects.
Responsible for cross checking the issuing medicines with bill regarding patient name, items name, quantity, expiry date, batch etc.
Interact with consultants, Pharmacy manager and Corporate SCM, for new product availability, prescription bounces control and formulary implementation.
Increase the revenue of O.P. pharmacy by providing best and effective patient services.
Documentation of prescription bounces for better product availability.
Overall responsibility for all cash transactions involving O.P. Pharmacy and ensuring timely handover of cash with sales details to accounts department.
Monitor the consumption updating in HMIS as per actual usage. Ensure consumption controls are in place with justified material supply. Billable and non-billable consumption analysis is monitored on a weekly and monthly basis.
Issues general items and department consumables based on consumption patterns to departments across the hospital. Checks system consumption to ensure issues are done based on recorded consumption and in case of changes in consumption patterns and obtains justifications and alerts reporting manager.
Ensure the availability of emergency medications with long expiry dates and timely replenishment and audit monthly.
Ensures issue of drugs and consumables as per patient requirements and viability based on patient payor category (insurance / scheme/etc).
Prepare material kit as per the cases posted for the next day, dispense in the MOSAIQ and HMIS before physical dispensing. Need to take approval from FD and billing in charge to dispense High value drugs to scheme and corporate patients > 2000
Ensure High-risk medication orders are verified prior to dispensing and double check the high-risk medication before dispensing.
Ensure material supply in time with minimum TAT strictly only after system updating.
Accept patient return in HMIS immediately after cross verifying the physical batch, storage, condition, strength, and quality of the item.
Provide Pharmacy clearance in HMIS (Clinical discharge after bill clearance) in time after checking all pending updation.
Monthly monitoring slow moving and non-moving drugs & coordinate with doctors and procurement team for better inventory control.
Near expiry medicines from wards and departments should be returned to the pharmacy stores 3 months prior to the expiry date. Slow moving and near expiry to be returned to supplier immediately by gate pass. Gate pass needs to be signed by SCM head, Finance and Supplier.
Ensure a Credit Note or material replacement for supplier return is received before month closing, which needs to be reconciled with Finance.
Gains good understanding of pharmacy module in HMIS and ERP applications and sees that all entries are made in a timely manner.
Responsible for physical stock checking with system regarding batch, expiry date, strength, quantity, quality, MRP and damages if any, on a daily and weekly basis. Responsible for ensuring that 100% physical stock is in accordance with the system. Daily verification of fast-moving and high value items.
Responsible for maintaining good relations and communication with patients/doctors/other team members regarding material availability and usage.
Follow documented procedures for the use of narcotic drugs and psychotropic substances for storage, dispensing, record maintenance and Prescription maintenance.
Responsible for getting training on SCM SOPs and technical efficiency and follow the same.
Ensure Pharmacy regulatory compliances are in place. Maintains safe and clean working environment by complying with procedures, rules, and regulations.
Ensure shift hand-over and take-over is given before leaving the work area.
Perform any other job assigned by the in-charge as per exigencies of work.
Maintains discipline and punctuality.
Join us at CCA Hospital and play a key role in promoting healthcare excellence and patient care.